Historic Starin Park Neighborhood Association, Inc.
Name: Historic Starin Park Neighborhood Association, Inc. (HSPNA) and will be incorporated as a non-stock Wisconsin Corporation. It is a not-for-profit organization formed to meet the mission stated below.
Mission: HSPNA exists to preserve, protect, and enhance the quality of life in the neighborhood. Through research, information dissemination, education, and advocacy, the HSPNA will work with other associations and organizations, the City of Whitewater, and the University of Wisconsin-Whitewater to ensure the neighborhood remains safe, attractive, and family friendly. HSPNA will also work to ensure a stable residential neighborhood with conditions conducive to secure property values for all owners.
Delineation: The boundaries of HSPNA shall be:
- North: Starin Road (between Fremont Street and Prairie Street to include Starin Park)
- East: All of Fremont Street (between Starin Road and North Street)
- South: North side of North Street (from Fremont Street to Main Street), thence west along the north side of Main Street (between North Street and Prairie Street)
- West: East side of Prairie Street (from Main Street to Starin Road)
Membership: HSPNA will have two categories of membership: Voting Members and Associate Members.
Voting Membership: All owners of property within the boundaries of HSPNA are invited to become members, and those who are current with dues will be active members. Owners of properties without buildings are only eligible to become Associate Members. Voting Members will be active members who are owners of property within the boundaries. A property is defined as the most restrictive of a building, single address, or a single tax parcel.
Each property having at least one Voting Member shall have two votes, but shall not have more than two votes. By majority vote, the membership may adopt a means of proxy voting and/or to include email voting. Partnerships, Limited Liability Corporations (LLC), Corporations, and fraternal organizations shall provide written notice to the HSPNA of the name of the person or persons authorized to vote for their property, or they will be denied the right to vote. The HSPNA shall verify the person in attendance at the meeting is entitled to vote for the property.
Associate Membership: Residents who are not owners, people who work in the district, and owners of unimproved parcels are defined as Associate Members and will be allowed to attend all meetings and social events, address the body and speak to issues, but not to vote. This organization is intended to be a property owners association. The members recognize the importance of others, but they have not invested as much in the neighborhood as property owners with buildings and other improvements.
Dues: Dues are $30 per property, and are to be set for subsequent years by membership vote.
Officers: Voting members of HSPNA shall nominate and elect the officers of the association. The term of office shall be one year, commencing at the close of the annual meeting at which the officers are elected. The officers shall be: President, Vice President, Secretary, and Treasurer. Officers may succeed themselves twice, although effort will be made to rotate elected positions among the membership.
- President: The President shall call and preside at all meetings, shall act for and in behalf of the membership, shall appoint any committees necessary for the operation of HSPNA, and shall act as official spokesperson. The President, working with the other officers, and after soliciting suggestions from the membership, shall set an agenda for all meetings, and submit it to the Secretary for distribution.
- Vice President: The Vice President shall, in the absence of the President, assume all duties of that office. Additionally, the Vice President shall be charged with the responsibility of recruiting new residents as members and, working with the Secretary, maintaining a membership roster and email mailing list. Additionally, the Vice President shall be the head of the standing Publicity/Public Information Committee. Additionally, the Vice President shall be charged with leading a committee to plan and conduct the annual Neighborhood Block Party.
- Secretary: The Secretary shall keep a permanent record of all formal meetings, as well as all legal documents and all legal transactions of HSPNA. The Secretary shall transcribe the minutes of each meeting and shall maintain a file copy of them and submit by email a copy to al members within 10 days after the meeting. Additionally, the Secretary shall distribute to the membership, by email, the President's prepared agenda at least 10 days in advance of a forthcoming meeting.
- Treasurer: The Treasurer shall keep all financial receipts and keep a permanent record of all financial business of HSPNA. An up-to-date financial report shall be sent out with meeting notification by email before each meeting.
Committees: A standing Publicity/Public Information Committee and a standing Neighborhood Annual Block Party Committee shall be established at the first official meeting of HSPNA. The President shall have the power to appoint committees as necessary to advance the purposes of HSPNA. The President shall be an ex-officio member to all committees.
Meetings: An official Annual Meeting shall be held at a time and place determined by the President, based on the objective of maximum membership participation. Voting members with any proxies, present at the annual meeting, shall constitute a quorum. In addition to the official Annual Meeting, quarterly working meetings shall be scheduled by the President. Voting members present at the meeting shall constitute a quorum. With the exception of the election of officers, official business of HSPNA may be conducted at the quarterly meetings. Announcement of upcoming meetings shall be made at least 10 days in advance by email and will include a prepared agenda. All meetings shall be open to all HSPNA members. In addition to regular meetings, an annual Neighborhood Block Party shall be held each October, or as determined at the annual meeting. These meetings are private meetings and generally not open to the press, the public at large, or any government officials without approval by the voting members present.
Nomination, Elections, Annual Reports, Installation of Officers: Nominations of officers shall be made from the floor at the annual meeting or from a slate prepared by a nominating committee should one be established. Election of officers shall be accomplished at the same meeting as nominations. All documents, records, and materials pertaining to the duties of office shall be transferred from outgoing to incoming officers within 10 days of the Annual Meeting at which the election was held. Any vacancy among officers occurring during the term of office shall be filled by vote of the membership at the next following quarterly meeting.
Fiscal Responsibility: Expenditures of funds of HSPNA shall not be made without the signatures of the President and the Treasurer.
- Those members who do not use email may ask the Secretary to include them on a list of those desiring standard mail notification.
- If any part of these bylaws or the application thereof is hereafter held invalid or unenforceable, the remainder shall not be affected thereby, and only the affected portions are declared eliminated.
- No officer, representative, spokesperson, or member shall have any financial liability of HSPNA and shall be indemnified from any actions of HSPNA.
- If a parliamentary question is raised, the presiding officer or committee chair will follow the rules and procedures of the latest publication of Robert's Rules of Order.
Amendment of Bylaws: These bylaws may be amended by majority vote at an Annual Meeting. Propose amendments shall be included in the agenda of the meeting.